Key Responsibilities:

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Vendor Sourcing & Onboarding

• Identify and shortlist new vendors across décor, venues, F&B, entertainment, logistics, photography, makeup, etc.
• Evaluate vendor quality, portfolio, pricing, and service capabilities
• Negotiate commercials, terms, and partnership agreements
• Onboard vendors and ensure complete documentation

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Vendor Relationship Management

• Maintain strong, ongoing relationships with existing vendors
• Act as the point of contact for vendor communication and issue resolution
• Conduct performance evaluations and feedback sessions
• Ensure adherence to The Wedding Company’s standards and service levels

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Operational Coordination

• Align vendor offerings with client event needs and internal planning teams
• Coordinate timelines, deliverables, and logistics for events
• Manage vendor escalations or last-minute challenges during event execution
• Ensure vendors follow budgets, timelines, and agreed-upon commitments

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Data Management & Reporting

• Maintain updated vendor database, rate cards, and contracts
• Track KPIs for vendor performance, cost efficiency, and service reliability
• Prepare weekly/monthly MIS reports for management
• Ensure accurate documentation of all vendor agreements and communication

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Required Skills & Competencies

• Strong vendor management and negotiation skills
• Excellent communication and interpersonal abilities Understanding of the wedding/events/hospitality ecosystem
• Ability to multitask and perform under deadlines
• Strong analytical, documentation, and coordination skills
• Proficiency in Excel, Google Sheets, and CRM tools

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Qualifications

• Bachelor’s degree in Business, Hospitality, Event Management, or related field 4-6 years of experience in vendor/supply partnerships (weddings/events preferred)