Job Title: Personal Assistant to Managing Director

Location: [Mohali]
Reporting To: Managing Director

Job Overview

We are seeking a highly organized and dependable Personal Assistant to provide day-to-day administrative and logistical support to the Managing Director. The role involves managing schedules, coordinating meetings, handling routine arrangements, and ensuring that daily activities run smoothly and efficiently.

Key Responsibilities

1. Calendar and Schedule Management

• Manage and maintain the Managing Director’s calendar, appointments, and meetings
• Coordinate internal and external meetings and ensure timely reminders
• Arrange meeting logistics including venue, materials, and refreshments

2. Administrative Support

• Handle emails, calls, and correspondence as required
• Maintain records, documents, and contact information
• Assist in preparing documents, notes, and basic reports when needed

3. Travel and Logistics

• Arrange travel, accommodation, and transportation when required
• Coordinate vehicle scheduling, servicing, and related arrangements

4. Office Coordination

• Ensure meeting rooms and hospitality arrangements are organized for visitors and clients
• Coordinate meals, refreshments, and other office requirements for meetings

5. Task Coordination

• Maintain a list of ongoing tasks, commitments, and reminders
• Follow up on pending items and ensure timely completion of routine matters

Required Skills

• Strong organizational and time-management abilities
• Excellent communication and interpersonal skills
• Ability to manage multiple tasks simultaneously
• High level of professionalism and discretion
• Basic proficiency in MS Office and email communication

Qualifications

• MBA in HR or equivalent qualification preferred
• Previous experience in an administrative or personal assistant role is an advantage

Personal Attributes

• Reliable and detail-oriented
• Professional and courteous
• Proactive and capable of handling routine responsibilities independently

Job Type: Full-time

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

• Health insurance

Work Location: In person