Job Category: Administration

Job Type: Full Time

Job Location: Mumbai

The Label Admin at Azadi Records is responsible for overseeing the administrative, operational, and content-related functions of the label. This position ensures the smooth execution of daily activities, efficient coordination between departments, and streamlined workflows related to artist releases, content management, and label operations.

Responsibilities:

Catalogue Administration

Complete end-to-end administration and management of all company IP, including but not limited to music release, music videos, long & short-form content.

• Manage the team provided to you as a part of the Catalogue Administration process
• Validate digital music metadata content, in accordance with the rules outlined by iTunes and other international digital music stores
• Check and verify all metadata submitted by labels and artists
• Registering all works on the relevant platforms and organizations
• Ensuring that the content is processed as soon as it is submitted by the labels/artists respecting the release date of the submitted releases
• Quality checking all of the releases which includes metadata and thumbnail guidelines to adhere to while processing the releases
• Ensure proper coordination with all release stakeholders
• Ensure on-time customer support for all raised queries

Release & Content Operations

• Manage the scheduling, planning, and execution of music and content releases, ensuring timely submissions to DSPs.
• Collaborate with creative teams to streamline the workflow for visual and audio content creation, including music videos, social media assets, and promotional materials.
• Ensure metadata accuracy, proper cataloging, and asset management for all releases across digital platforms.

Management and Reporting:

• Assist in collecting and organizing data from various sources for reporting purposes including but not limited to Management Reports.
• Maintain data accuracy and confidentiality, following data protection policies.
• Contribute to the creation of media pack (eg. Press Kit, Presentations or the like) using Canva, Powerpoint or other relevant software.

Merchandise Management

• Creating a workflow that includes managing end-to-end administration of the merchandise sold via the organisation’s and artists’ websites.
• Checking All websites and auditing the orders
• Processing orders in WordPress and Shiprocket
• Generating and Printing order Manifests
• Packaging Orders with help from the Office Boy.
• Creation of reports per Artist (Website) Merchandise
• Creating an overall merchandise P&L

Budget & P&L Management

• Assist Accounts and managers/project leads for End to End administration of projects, budgets and PnLs ranging across several different project types – Bookings/ Shows, Music Video/ Production, Brand/Agency deals/Influencer Marketing etc.
• Create budget estimates for required upcoming projects
• Maintain a real-time pnl for ongoing projects
• Ensure all bills/ receipts/ invoices are received
• Ensure all bills/ receipts/ invoices are organized in the drive and linked to their appropriate pnls
• Ensure that all invoices/ reimbursements are verified and cleared on a timely basis

General Administrative Support:

• Assist with general administrative tasks, including document management, pnl updation and file organization.
• Coordinate office supplies and equipment, ensuring availability and maintaining inventory records.
• Assist in managing correspondence, including mail, emails, and phone inquiries.
• Help maintain office policies and procedures, ensuring compliance and efficiency.
• Assist in managing internal and external communications, including emails and phone calls.
• Order office supplies and research new deals and suppliers

Qualifications & Skills Required:

• Bachelor’s Degree
• Relevant Experience of 1-3 years
• Basic understanding of accounting principles and practices
• Good written and verbal communication skills
• Proficient computer skills, including experience with Microsoft Office Suite (Word, Excel) and other relevant software.
• Ability to multitask, prioritise and manage time effectively.
• Ability to maintain confidentiality and handle sensitive information with professionalism.