Job Title: Admin Executive

1. Overview:
The Admin Executive plays a pivotal role in ensuring the smooth operation of administrative functions within the organization. This position involves supporting day-to-day administrative tasks, maintaining effective communication with team members and external stakeholders, and contributing to the overall efficiency and productivity of the office environment.

2. Key Responsibilities:

• Manage and organize office operations and procedures to ensure efficiency.
• Coordinate meetings, appointments, and travel arrangements for staff.
• Maintain filing systems, both electronic and physical, ensuring easy access to important documents.
• Prepare and distribute internal communications, including memos and reports.
• Assist in the preparation of presentations, proposals, and reports for management.
• Handle incoming queries and correspondence promptly and professionally.
• Monitor and order office supplies and equipment as needed.
• Support HR activities such as onboarding new employees and maintaining employee records.
• Perform data entry tasks and maintain databases as necessary.
• Assist in budget preparation and expense tracking.

3. Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with office management software and administrative systems.
• Familiarity with cloud-based tools for file sharing and collaboration (e.g., Google Workspace, Dropbox).
• Knowledge of basic accounting practices for budgeting and expense management.
• Understanding of data privacy regulations related to handling personal information.

4. Required Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• Previous experience in an administrative role, preferably within a corporate environment.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Ability to work independently and collaboratively in a team-oriented environment.

5. Skills & Experience:

• Excellent verbal and written communication skills to liaise with various stakeholders.
• Strong attention to detail and problem-solving abilities.
• Time management skills, with the capacity to handle multiple tasks simultaneously.
• Adaptability to changing priorities and a proactive approach to tasks.
• Customer-focused mindset, demonstrating professionalism and discretion in all interactions.

If you are looking for a dynamic role that offers opportunities for growth and development in a supportive environment, we invite you to apply for the Admin Executive position.